+357 26 352 128 info@anastasilawyers.com

Privacy Policy

This Privacy Statement outlines how Michaella Anastasi Law Firm (hereinafter refers to as “MA”), collects, uses, shares and discloses specific personal information collected via our public website, www.anastasilawyers.com, directly from you, or through third parties. We are dedicated to protecting your personal data and upholding your privacy, as our relationship with you is built on mutual trust.

We aim to maintain transparent communication with you through this Privacy Policy, which we will update as needed to ensure it remains accurate, relevant, and in line with the applicable legal framework—specifically, the General Data Protection Regulation (EU) 2016/679.

A comprehensive explanation is been provided through the present privacy policy of how we handle your personal data. It outlines the types of information we collect, how we use it once you request our services, when we might use it, who we may disclose it to, and the measures we take to protect it. The policy covers both our website and the services we offer. It also applies to subscribers and sole traders, but not to our employees or to data we hold about companies or organizations. Additionally, it is relevant even if you are not a client but engage with us, for example, by making general inquiries about our services.

Since, we take our obligations under the Law very seriously, we are dedicated to handle personal data in a transparent, fair, and lawful manner, providing clear communication—either directly or through our policies— of how your personal information will be used, retain personal data only for as long as needed, and no longer, protect personal information with strong security measures and restrict access to authorized individuals only, make sure the data we gather is appropriate, relevant, and not excessive for the purpose it serves, collect personal data only when necessary for valid legal or business purposes, ensure you can access your personal data, update it when needed, and exercise your rights regarding its use and take proper precautions to safeguard personal data when sharing it with third parties.

Our services:

Our Firm’s areas of practice are mainly in:

  • Real Estate
  • Immigration
  • Corporate
  • Inheritance
  • Litigation & Dispute Resolution
  • Management Committees of Co-Owned Buildings

Mode of Information Collection:

  • Directly from you.
  • Through third parties during the normal course of providing our services.
  • Via our website, especially if you reach out to us through it.
  • Through your communications with us, including your email address if you get in touch.
  • From information that is publicly accessible.

Categories of the Collected Personal Information:

  • Information provided during the normal course of our business relationship with you.
  • Information you share when you give your consent or report an issue through the website.
  • Information you provide by completing the forms we request, such as contact details and other data to verify your identity and communications with us, including your name, home phone, mobile phone, address, ID or passport number, email address, passwords, and payment or financial details.
  • Information you provide when you contact us, including emails and phone calls. We will also keep records of any preferences or settings you select for communication.

Processing and Using your Personal Information Purposes:

  • Delivery of requested services.
  • Client’s management, including but not limited in providing support and notifying you about any updates or changes to the products or services we offer.
  • If you’ve given us your consent, for Advertising purposes, such as contacting you to inform you about our services or products, or those of third parties, that may interest you.
  • Avoidance and identification of illegal activities, intellectual property and or any violations and potential fraud.
  • To comply with OUR legal obligations.
  • When you visit our office, CCTV systems may be in use for security reasons, and these may record your image during your visit.

Collection and Use of Information:

  • Generally, you can browse the MA website anonymously. However, at times, MA may request personally identifiable information from you, such as your name, company, email address, phone number, and address (“Personal Information”).
  • This information may be requested to facilitate communication with you, respond to your inquiries, or inform you about optional subscriptions to newsletters, publications, or upcoming events. Where relevant, we will clearly indicate which fields are optional and which are required to obtain the information you’ve requested.
  • You will only receive advertising materials from MA if you have explicitly given your consent. If you wish to withdraw this consent, you will be provided with an easy option to opt-out (unsubscribe) from all marketing emails. Simply follow the instructions provided in the email. If you receive unwanted emails from us, please forward them to info@anastasilawyers.com.

Share of Data:

-We may share your personal information with our affiliates to fulfill your requests or for other necessary purposes as outlined above.

-In certain situations, we may need to share your personal information with government authorities or other entities, if required to protect the interests of the Firm or others, or in connection with the sale or transfer of part or all of our business. This sharing may also be necessary to comply with applicable laws or court orders. When required, we will seek your consent before establishing the business relationship.

-Our policy is that we will only transfer your personal data to a third-party processor who complies with the Firm’s security and data protection procedures and policies or if they put in place equivalent measures themselves, which we deem to be acceptable and are at minimum in compliance with the General Data Protection Regulation (EU) 2016/679.

-We will only provide third-party service providers with the necessary information to perform the specific services they are contracted for. They can only use your data for the purposes outlined in our contract (“Data Processing Agreement”) with them. If we cease using their services, any of your data held by them will be either disposed of or anonymized.

-By consenting to provide MA with personally identifiable information such as your name, address, email, and phone number, you agree that MA will not sell or transfer this information to any third party, either directly or indirectly. All provided information will remain confidential and will be handled in compliance with applicable laws and regulations.

–Please note that responding to an MA advertising email or contacting us in any other way does not establish a firm-client relationship. Therefore, do not send us any confidential or sensitive information unless we have formally agreed to provide services for that matter. Any information shared with us before establishing a formal service agreement cannot be protected under company-client confidentiality.

Legal Grounds for the collection, processing, disclosure, and use of personal information:

  • To fulfill a contract between the individual and the firm;
  • To verify your identity in order to comply with legal requirements;
  • To establish, exercise, or defend legal claims;
  • If none of the above conditions apply, we may process your data based on your explicit consent, such as when you opt in to receive marketing materials via email.

List of possible recipients for disclosed information:

  • Legal successors – we may share personal information with a buyer or successor in the event of a merger, sale, restructuring, reorganization, dissolution, or transfer of all or part of our assets.
  • Third parties, including authorities, agents, and administrative personnel in different countries (e.g., tax authorities, financial institutions).
  • Affiliate companies and service providers (such as law and accounting firms for legal, bookkeeping, and audit services, as well as banks).
  • Transfer of data to countries outside the European Economic Area, such as the Russia.

Information Storage Duration:

To comply with AML regulations, MA, as a law firm regulated by the Cyprus Bar Association, is required to retain data for up to 5 years after the business relationship ends. Once the 5-year period concludes, the company will destroy the data as the legal basis for keeping it will no longer apply.

Additionally, under the requirements set by the Tax Authorities, MA must retain data for up to 7 years after the business relationship ceases. In cases where there is a long gap in the client relationship, the company must retain the data for as long as necessary. It is important to note that if a relationship does not develop, or if there has been no activity for a prolonged period, the company will still keep the data for 7 years due to tax law obligations, even if the relationship was never formally ended. After the 7-year period, the company will dispose of the data, as the legal requirement will no longer be applicable.

Data Retention Policy:

We adhere to a data retention policy that is based on the purpose for which the data was collected. This policy outlines how long each piece of data will be retained and when it should be deleted once it is no longer required for legal, regulatory, or business reasons.

In some cases, the retention period may be extended, for example, when handling a claim, in which case the data may need to be kept for the duration of the claim process.

For jurisdictions outside of Cyprus, we may follow the specific requirements of the relevant laws, which may differ from those of the Republic of Cyprus.

Overall, the duration for which personal data is kept is determined by legal or regulatory obligations. Our Data Protection Policy also ensures that information is not kept longer than necessary to fulfill the purpose for which it was originally collected.

Protection of Personal Information:

MA takes necessary precautions to safeguard your personal information from unauthorized access or disclosure. All employees are trained on how to handle and process personal data in compliance with Personal Data Law. Additionally, MA has enhanced its technical measures and updated its policies and procedures to align with the General Data Protection Regulation (GDPR).

We prioritize your privacy and data protection both by design and by default. This means that we implement technical and organizational measures to ensure that only the personal data necessary for the purposes outlined in this privacy policy are processed. Access to your data is limited to company personnel or third parties who require it to provide our services effectively. We do not retain personal data that is unnecessary for fulfilling a legitimate purpose or as required by law.

We consistently assess the risks to your rights and freedoms related to data processing through our established risk management framework and control systems.

Individual’s Rights:

The Individuals are entitled of the following rights:

  • Right of access– request access to any personal data we hold about them;
  • Right to be forgotten– have personal data erased;
  • Right of rectification-have any personal data which we hold about them which is inaccurate or incomplete rectified;
  • Right to restriction of processing– have the processing of individual’s personal data restricted;
  • Right of portability– to be provided with the personal data that the individual has supplied to us in a portable format that can be transmitted to another organisation without hindrance;
  • Right to object– object to certain types of processing, including processing based on legitimate interests, automated processing (which includes profiling) and processing for direct marketing purposes; and
  • Right to oppose automated processing, including profiling, and not be subject to decisions based solely on automated processes that have a legal impact or similarly significant consequences for the individual.

If an individual wishes to exercise any of the rights mentioned above, they must submit a written request to the Data Protection Officer at info@anastasilawyers.com. Please be aware that some of these rights may be limited in certain situations.

If the individual has given their consent for any processing of their personal data, they have the right to withdraw that consent at any time, where applicable. To do so, they should contact the Data Protection Officer.

If the individual objects to processing based on legitimate interests, we will cease processing their personal data unless we can provide compelling legitimate grounds for the processing that override their interests, rights, and freedoms, or if the processing is necessary for the establishment, exercise, or defense of legal claims.

Children’s Privacy:
Our services are not intended for individuals under the age of 13, and we do not knowingly collect personally identifiable information from children under 13.

If consent is required as a legal basis for processing your information and your country mandates parental consent, we may ask for your parent’s consent before collecting or using that data.

Third-Party Websites:

Our website may contain links to third-party websites that are not owned or controlled by MA. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review the privacy policies of any third-party websites you visit.

Social Media:

We maintain social media accounts on platforms like LinkedIn, Facebook, and Instagram. Please note that these platforms are publicly accessible, and any content, comments, or personal information you share will be visible to the general public. We advise you to exercise caution when sharing information on these platforms. For details on how your personal data is processed on these platforms, please refer to their respective privacy policies.

Changes to This Privacy Policy:

MA reserves the right to update this Privacy Policy periodically. Please review the Privacy Policy regularly, especially before submitting any additional personal information via the Website.

All updates to this Privacy Policy will be posted on the website with a link from the homepage. The effective date of the Privacy Policy will also be displayed at the top of this page.

Complaints:

We take privacy seriously and implement strong security measures to protect your personal data. In the event of a breach or if you believe we have not adhered to data protection principles, you have the right to file a complaint with the relevant supervisory authority, the Office of the Commissioner for Personal Data Protection of Cyprus.

We are committed to addressing any concerns you may have about how we process your personal data.

Inquiries:

If you have any inquiries regarding the above privacy policy or you need any further clarification, please contact us at info@anastasilawyers.com or by phone on (+357) 26 352 128.

Data Protection Officer | Michaella Anastasi Law Firm

75 Ellados Avenue, Office 204, 2nd Floor | 8020 Paphos – Cyprus

Postal Address: P.O. Box 61089 | 8130 Paphos – Cyprus

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